The Importance of a Backup Plan

With Hurricane Season just around the corner, I believe this is an important topic. In this modern world we live in, we store just about everything on our computers, email, documents, accounting information, pictures, contacts, etc…

When is the last time you went to the store to buy a book, or a CD, or to pickup your freshly developed pictures of your family and friends on that vacation you went on? I’m sure it has been quite awhile. We keep everything we create on our computers, and download just about everything else, music, movies, books, videos, articles, recipes, etc… Which means it is more important than ever to make sure you are protected from data loss.

Many people do not realize the importance of having a backup plan for their personal and business data. Maybe that is because they just assume that they will never have a problem. But take it from someone like me, who has been in the IT industry for over 20 years, computers crash, especially the most sensitive part of the computer the hard drive, where everything is stored.

If your hard drive crashes and you do not have a good backup of your data you could lose everything, including all the movies, books, videos, music, etc… that you paid for.

Just think of how you would be affected if you lost everything on your personal computer or on your businesses computer or server. You might be able to recover it by paying a data recovery service to recover your data, but it can be very expensive and that is if it can be recovered at all.

So what should you do to avoid this problem?

The first thing you should do is come up with a backup plan. There are various ways to backup your data. You can use a Flash Drive that you plug into your computers USB port and copy the data manually. Just be sure to copy everything you need and do it on a regular scheduled basis.

You could also use an external hard drive that also plugs into your USB port. External hard drives usually have more storage capacity than flash drives and come with some type of backup software. This would enable you to backup your whole computer, and the software would enable you to automate the backup on a scheduled basis.

If you have multiple computers at your home or business another great solution is to purchase a network attached storage device. These devices usually have an even greater storage capacity and enable you to backup multiple computers on a schedule. An added bonus is that some can also be used for storing music, pictures and videos to stream over your network and play them on TVs and multiple computers.

All of these items I have mentioned are the first step to protecting yourself from data loss, but remember that all of the above mentioned items can also go bad or crash too, so do not rely on them as your only copy of your data. I recommend keeping you data in at least 2 places, and keeping that data somewhere safe like in a fire safe or a safety deposit box.

The final solution I am going to talk about is online backup. This is a great solution, because your data is stored offsite in a secure data center that has multiple sources of power and hard drive redundancy.

Remember it is extremely important that you have an offsite backup of your data in case of a fire, theft, or of course the ever dreaded Hurricane.

Feel free to contact me with any questions about the various ways of backing up your data, or if you need a recommendation on an online backup company.